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Asian Art Museum
San Francisco, CA, United States (on-site)
11 days ago
Missoula Art Museum
Missoula, MT, United States (on-site)
22 days ago
Taft Museum of Art
Cincinnati, OH, United States (hybrid)
22 days ago
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Asian Art Museum
San Francisco, California, United States (on-site)
11 days ago

Description

THE OPPORTUNITY 

Located in the heart of San Francisco, the Asian Art Museum is home to one of the world’s finest collections of Asian art, boasting more than 18,000 inspiring artworks ranging from ancient jades and ceramics to contemporary video installations. Dynamic special exhibitions, cultural celebrations, and public programs for all ages provide rich art experiences that unlock the past and spark questions about the future.  

Currently, we are seeking an Assistant Buyer, in the museum store to join our team. This is an exceptional opportunity to join an organization that values creativity, teamwork, collaboration, and inclusion and where you will be surrounded by a diverse, talented, and enthusiastic group of colleagues. Under the direction of the Director of Retail Operations, the Assistant Buyer provides direct support to the buying function by performing a variety of administrative and retail operations duties, including ordering and tracking, inventory and purchase order management, and vendor communication. Additionally, as needed, the Assistant Buyer assists in setting up displays according to the merchandising plans and assists in the museum store, working on the sales floor.

ESSENTIAL FUNCTIONS

  • Enters new inventory items into POS inventory system and Shopify or similar system; creates purchase orders; monitors all open purchase orders; verifies receipt of purchase orders by vendors; tracks open purchase orders including calling vendors, verifying pricing issues; updates purchase order costs as directed.
  • Works with the Inventory Manager in maintaining POS system and online store including integrity of data and generation and analysis of report.
  • Assists in reviewing sell-through by vendor, exhibition, merchandise classification and analyzes historical sales activity and current sell­ through to maintain appropriate inventory levels in basic merchandise categories.
  • Assists in resolving discrepancies; verifies invoices and resolves­ discrepancies with vendors and with Museum Store Stockroom Coordinator and Inventory Manager as necessary; contacts vendors to rectify shipping errors; communicates with vendors and Inventory Manager regarding over/shorts, damages, and returns.
  • With the approval of the Director of Retail Operations, processes all inventory markdowns, price changes, and adjustments.
  • Maintains vendor listings in RetailPro or similar system with current information and sets up new accounts; maintains vendor and merchandise source files for the buying office; reviews vendor price lists for cost changes; reviews retail pricing as necessary.
  • Assists with basic inventory management including fiscal year physical inventory, cycle counts, periodic and seasonal re-orders, and maintains existing display as sell-down occurs.
  • Assists in setting up window, tabletop and furniture displays, as well as periodic reworking of the sales floor displays as needed.
  • Serves as liaison between the store staff/volunteers and the buying office in answering any questions on merchandise or pricing, referring to the Director of Retail Operations as needed.
  • Assists with the organization and production of special events for the museum store (e.g., artisan markets, members' day, author appearances, and events).
  • Assists the Director of Retail Operations on sales and inventory forecasting and the budget process.

OTHER FUNCTIONS

  • Provides miscellaneous administrative support to Director of Retail Operations as needed.
  • Performs other duties and projects as assigned.

MINIMUM QUALIFICATIONS

  • Bachelor's degree; major in Business or equivalent
    • An equivalent combination of education, training, and experience may be considered.
  • Retail, buyer and/or merchandising experience highly desirable.
  • Previous museum or nonprofit experience preferred.
  • Experience with computerized POS/inventory management system strongly preferred. Knowledge of RetailPro and Shopify a plus.
  • Strong creative and artistic aptitude, analytical and organizational skills; detail-oriented, dependable, and conscientious.
  • Solid computer skills, including Word and Excel.
  • Excellent written and verbal communication skills.
  • Knowledge of Asian culture is a plus.
  • Ability to accurately perform basic bookkeeping tasks, cash handling and reconciliation skills.
  • Ability to deal with museum staff, volunteers, and the public in a courteous, helpful, and efficient manner; problem always solve and exercise good judgment and diplomacy; prioritize tasks and meet deadlines.
  • Ability to work independently; demonstrate integrity, flexibility, and initiative.
  • Ability to work weekend and some evening hours.

WORKING CONDITIONS

  • Standard office, stockroom, and retail environment.

          o   Sitting, standing, squatting, bending, and lifting.

          o   Computer and phone use. 

  • Involves lifting, moving, and stocking merchandise.
  • Retail store work involves periods of extended standing and frequent ascending and descending stairs.

All museum team members must be fully vaccinated against COVID-19 as a condition of employment (to be fully vaccinated, 14 days must have passed since the final dose of a two-shot vaccine, or a single dose of a one-shot vaccine was received) and provide proof, absent qualifying exemptions in accordance with applicable laws. Individuals receiving a conditional offer of employment from the museum will be provided a copy of the vaccination policy. For questions regarding this requirement, please e-mail: humanresourcesdepartment@asianart.org

COMPENSATION

$27.6491 - $33.2072/hr. per hour with excellent benefits package*

 Please note new hires start at the beginning of the salary range and this position is represented by SEIU 1021

APPLICATION PROCEDURE

 Please note that internal candidates will be considered during the 1st 7 days since the initial posting date.



Job Information

  • Job ID: 66867587
  • Workplace Type: On-Site
  • Location:
    San Francisco, California, United States
  • Company Name For Job: Asian Art Museum
  • Position Title: Assistant Buyer
  • Job Function: Accounting/Finance
  • Min Education: BA/BS/Undergraduate
  • Salary: $27.65 - $33.21 (Hourly Wage)

Please refer to the company's website or job descriptions to learn more about them.

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